Resource management system

About  the client

Retenica is an innovative software development company committed to creating solutions that enhance efficiency and productivity. Recognizing the limitations of existing project management tools, Retenica embarked on developing MagmaSet—a unified platform designed to streamline management of company-related resources like time and projects, tasks, finance, business units, human resources and working shifts.

Goals

The primary goal was to build a comprehensive system that centralizes: time and issue tracking, project management, team coordination, automated invoicing and reporting, employee out-of-office management, salary calculations

The platform aimed to offer different levels of access based on user roles, ensuring that team members from various departments—such as PMs, POs, HR, Accounting, Engineering, and Design—could collaborate seamlessly.

Needs

Develop an on-host solution that would centralize company resource management and make it seamless. Additional need was to develop a unique technology aimed to make the deployment process quick and safe as MagmaSet is deployed on isolated premisses of each client.

Solution Development

Discovery Phase

A detailed Business Requirements Document (BRD) was created outlining the project needs, scope and timeline based on:

Step 01

Market Analysis

Conducted thorough competitor assessments to identify market gaps and define essential functionalities.

Step 02

user research

Performed customer development and problem interviews to understand the target audience and refine the feature set.

Step 03

DOCUMENTATION

Compiled comprehensive documents, including Vision and Scope, User Story Mapping, BRD, Mockups, and a detailed Roadmap.

Step 04

Technical Planning

Documented the entire project architecture and acceptance criteria to guide development.

Design

The design strategy centered on crafting an intuitive and user-friendly interface suitable for diverse roles and complex interactions.

User-Centric Approach

Initiated with competitor analysis and extensive user research to adopt effective design strategies.

Visual Identity

Selected an orange and red color palette to resonate with the app's name and concept, enhancing brand recognition

Innovative Solutions

Addressed challenges like overlapping tasks in calendar views by ensuring text legibility and preventing information loss

Web Presence

Designed and launched the landing page using Webflow to establish an online footprint

Solution Development

web Application Development

Intuitive Time Tracking Interface

Users effortlessly log and monitor their working hours in daily, weekly, and monthly views

User and Project Creation

Project creation includes defining project parameters, timelines, and assigning team members, facilitating efficient project setup and management

Role Assignment and Access Control

A robust role-based access control system

Custom Reporting on Working Time

Provides deep insights into working time across projects and teams

Interactive Calendar Views

Visualizes time entries and scheduled tasks, facilitating easier scheduling and time management

Solution Development

backend development

Time Tracking Management

Business logic handles time overlaps, validations, and conflict resolutions to maintain accurate records

User and Project Management APIs

Includes user registration, authentication, profile management, and CRUD (Create, Read, Update, Delete) operations for projects

Role-Based Access Control (RBAC)

Implemented a hierarchical RBAC system to manage permissions and access levels

Custom Reporting Engine

Aggregates data from various users and projects to generate custom reports on working time.

Data Security and Compliance

Ensured all data transactions are secure through encryption and secure communication protocols

Scalability and Performance Optimization

Leveraged AWS services for deploying scalable backend infrastructure capable of handling increased loads as user numbers grow

Integration with third-party platforms

Synchronization with Linear, Jira, Toggl, Google Calendar, etc

Solution Development

Quality Assurance

Through a combination of manual and automated testing, we delivered a reliable and free or critical bugs application.

Manual Testing

is conducted based on test cases at every stage of the product's development, from initial business analysis to the eventual product launch

Automated tests

authored by the developers themselves for both frontend and backend components

Quality Assurance

In essence, the testing process consumes 10-15% of the total

development time

Assistive Technologies

Postman

Jmetr

Figma

DeV Tools

Swagger

Xmide

Achieved

results

MagmaSet MVP was successfully launched

MagmaSet is utilized by alpha-users

A unique deployment technology successfully passed testing

/

/

resource MANAGEMENT SYSTEM

On-host solution for

resource

management

About the client

Goals

Needs

Solution Development

Discovery Phase

Step 01

Market Analysis

Step 02

user research

Step 03

DOCUMENTATION

Step 04

Technical Planning

Deliverables

Design

Initiated with competitor analysis and extensive user research to adopt effective design strategies.

Selected an orange and red color palette to resonate with the app's name and concept, enhancing brand recognition

Addressed challenges like overlapping tasks in calendar views by ensuring text legibility and preventing information loss

Designed and launched the landing page using Webflow to establish an online footprint

Solution Development

web Application Development

Intuitive Time Tracking Interface

User and Project Creation

Role Assignment and Access Control

Custom Reporting on Working Time

Interactive Calendar Views

Solution Development

WEB Development Tech Stack

Language

Frameworks

ENVIRONMENT

Assistive Technology

Solution Development

backend development

Time Tracking Management

User and Project Management APIs

Role-Based Access Control (RBAC)

Custom Reporting Engine

Data Security and Compliance

Scalability and Performance Optimization

Integration with third-party platforms

Solution Development

Web application development Tech Stack

Languages

Frameworks

Environment

Database

Cloud Services

Version Control

Solution Development

Quality Assurance

Through a combination of manual and automated testing, we delivered a reliable and free or critical bugs application.

is conducted based on test cases at every stage of the product's development, from initial business analysis to the eventual product launch

authored by the developers themselves for both frontend and backend components

Quality Assurance

In essence, the testing process consumes 10-15% of the total

development time

Assistive Technologies

Solution Development

Time & Human Resources

Fulltime

support

Achieved

results

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About  the client

Role Assignment and Access Control